Office Coordinator

What is the project, and why should you care?

Symphony Solutions is a Cloud and AI-driven IT company headquartered in the Netherlands. We are a premier software provider of custom iGaming, Healthcare, and Airline solutions. Devoted to delivering the highest quality of service, we offer our expertise in full-cycle software development, cloud engineering, data and analytics, AI services, digital marketing orchestration, and more. Since our founding in 2008, Symphony Solutions has been serving many international clients primarily in Western Europe and North America.  

You will be an excellent fit for this position if you have:

Work Experience:

• At least 1 year of experience in a similar administrative role.
• Experience with document management and business correspondence.
• English level – B2
• Barista experience – nice to have, but not a must

Professional Skills:

• Proficient in MS Office, Google Workspace, and office equipment.
• Strong organizational skills and the ability to maintain an orderly office environment.
• Ability to manage calendars, schedule meetings, and support daily office operations.

Personal Qualities:

• Responsible and detail-oriented.
• Polite, well-organized, and professional in communication.
• Able to multitask and work efficiently under pressure.
• Proactive and capable of solving everyday administrative challenges.

Here are some of the things you’ll be working on:

• Take care of the office essentials: manage orders and deliveries of supplies, groceries, water, stationery, and other must-haves.
• Keep the office cozy and well-organized — coordinate cleaning staff, maintenance workers, and other service providers when needed.
• Handle all incoming/outgoing mail and coordinate with courier services.
• Welcome guests and partners with a smile, make sure they’re comfortable, and arrange things like taxis or drinks when needed.
• Monitor and manage the office budget: plan expenses, track spending, and ensure everything runs smoothly and efficiently.
• Collaborate with different teams to support their operational needs.
• Solve everyday office-related tasks on the fly — you’re the go-to person when something needs to get done.
• Help out with ad hoc administrative tasks and team support.